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hipCV. Best Job Application Tracker Online.

Still using messy spreadsheets to keep track of your job applications? Don't.

Use our easy to use job application tracker to manage notes, follow up dates, salaries & locations of your job applications.

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Frequently asked questions

What is a job tracking sheet?
A spreadsheet for monitoring job applications and interviews is known as a job tracking spreadsheet. The details included in a job monitoring spreadsheet, also known as a job hunting spreadsheet, differ based on the person and the job.
For example, you might want to track the salary, job requirements, deadlines, job title, location & current application status.

What is a job application follow up?
An email or phone call to check in after submitting your resume is referred to as a job application follow-up. You should follow up in around 2 weeks if you haven't heard back anything.

How do you keep track of job application spreadsheet?
In your spreadsheet for tracking job applications, you should keep note of following:
  • Company name
  • Job title
  • Yearly salary
  • Location
  • Dates like deadline, follow up, date you applied for the position, interview date & offer date.
  • Application status
  • Link for the job posting.
  • Job requirements, contact details of the recruiter.
If you don't want to deal with the hassle of maintaining a spreadsheet. You can also use hipCV job application tracker that is completey free to do this for you.

Why job search tracking is important in any job search?
Setting objectives and staying motivated to attain them is easy with a job search tracker. Tracker will help you keep track of the number of jobs you've applied for in past. Which will help you in determining where you are effective and where your job search can be improved.

What is a job application tracker

A job application tracker is a tool or system used by individuals to organize and manage their job search process. It helps job seekers keep track of the various positions they have applied to, the status of each application, and any relevant details associated with the job search. The primary purpose of a job application tracker is to streamline the job search process, improve organization, and enhance efficiency in managing multiple job applications. Key features of a job application tracker may include;

  1. Application Details: Recording information about each job application, such as the job title, company name, date of application, and application method.
  2. Status Tracking: Monitoring the current status of each application, including whether it's under review, in progress, rejected, or if an interview has been scheduled.
  3. Contact Information: Storing contact details of the company or hiring manager, which can be useful for follow-ups or additional inquiries.
  4. Deadlines: Keeping track of application deadlines to ensure that submissions are made on time.
  5. Resume and Cover Letter Versions: Managing different versions of resumes and cover letters tailored for specific applications.
  6. Interview Information: Recording details about interviews, such as date, time, location, and names of interviewers.
  7. Follow-up Reminders: Setting reminders for follow-up actions, thank-you notes, or any other necessary post-application steps.
  8. Notes and Comments: Adding personal notes or comments about the company, position, or any specific requirements for future reference.

Job application trackers can be created manually using tools like spreadsheets or project management software, or they may be available as specialized applications or online services designed specifically for job seekers. Using a job application tracker can help individuals stay organized, manage their time effectively, and increase the likelihood of success in the job search process.

What is the app that keeps track of jobs applied for

Several apps and tools can help you keep track of jobs applied for. Here are a few popular ones;

Job Search Organizer Apps

  1. hipCV Job Application Tracker is an online tool that helps you keep track of your job applications. It allows you to manage notes, follow-up dates, salaries, and locations of your job applications. You can use it to avoid using messy spreadsheets and keep your job search organized. The tool is free to use and easy to navigate. You can also use hipCV to create a stylish and professional resume in minutes. If you are interested in learning more about how to keep track of your job applications, hipCV has a guide that provides tips on how to do so.
  2. Huntr: Allows you to organize, track, and manage your job applications.
  3. JibberJobber: Helps you organize and track your job search, networking activities, and follow-ups.
  4. WorkFlowy: A flexible tool that can be adapted for job tracking and organization.

Spreadsheet Tools

Microsoft Excel or Google Sheets: Creating a simple spreadsheet to track job applications is a common approach. You can customize columns for company names, job titles, application dates, etc.

Dedicated Job Search Platforms

  1. LinkedIn: While primarily a professional networking site, LinkedIn also allows you to track jobs you've applied for.
  2. Indeed Job Search: Indeed provides a "My Jobs" feature that helps you track the jobs you've applied to on their platform.

Task Management Apps: Todoist, Trello, Asana, or Any.do: These task management apps can be adapted to create boards or lists for tracking job applications.

Specialized Job Search Apps

  1. JobSwipe: Helps you organize your job search, save jobs, and track applications.
  2. Jobr: Allows you to save and organize job listings, as well as track the status of your applications.

Remember, the best app for you will depend on your personal preferences and the features you find most useful. Some people prefer dedicated job search apps, while others find generic productivity tools like spreadsheets or task management apps to be effective for tracking job applications.

How do I keep track of a job application spreadsheet

Keeping track of a job application spreadsheet is a great way to stay organized during your job search. Here are some tips on how to create and maintain an effective job application spreadsheet;

Create a Spreadsheet: Use spreadsheet software like Microsoft Excel, Google Sheets, or any other tool you prefer.

Columns to Include

  1. Job Title: Clearly label each job title.
  2. Company: Include the name of the company you applied to.
  3. Date Applied: Note the date you applied.
  4. Application Method: Specify whether you applied online, via email, or through another method.
  5. Contact Person: If possible, include the name of the person you contacted.
  6. Job Posting URL: Include the link to the job posting.
  7. Resume Submitted: Indicate if you submitted your resume.
  8. Cover Letter Submitted: Note if you sent a cover letter.
  9. Follow-up Date: Set a date for when you plan to follow up on the application.

Status Updates: Create columns for different stages in the application process, such as "Application Submitted," "Interview Scheduled," "Follow-up Sent," and "Offer Received."

Notes Section: Include a column for additional notes. This could be used for details like specific job requirements, notes from the interview, or any other relevant information.

Color Coding: Use colors to visually highlight different stages of the application process or to indicate priority.

Filter and Sort: Utilize the filtering and sorting features of your spreadsheet software. This makes it easy to organize and prioritize applications based on various criteria.

Backup: Regularly back up your spreadsheet to avoid losing important information.

Update Regularly: Set aside time each week to update your spreadsheet. This ensures that you have the latest information on each application.

Customize as Needed: Customize the spreadsheet based on your preferences and the specific information you want to track. Add or remove columns as necessary.

Integration with Calendar or Task Management: Consider integrating your spreadsheet with a calendar or task management tool to set reminders for follow-ups and deadlines.

Privacy Considerations: Be mindful of sensitive information, especially if you're sharing the spreadsheet with others. Avoid including personal details like your social security number.

Keep it Accessible: Store the spreadsheet in a location that is easily accessible, especially if you are using cloud-based tools like Google Sheets.

Evaluate and Adjust: Periodically review your spreadsheet and evaluate the effectiveness of your job search strategy. Adjust your approach based on the insights gained from the tracking.

By maintaining a well-organized job application spreadsheet, you'll be better equipped to manage your job search efficiently and stay on top of your applications.

How do I keep track of a job posting

Managing job postings effectively is crucial for a streamlined job search process. Here's an alternative way of expressing tips for keeping track of job postings;

  1. Set Up a Job Postings Tracker: Begin by creating a dedicated tracker using spreadsheet software such as Microsoft Excel or Google Sheets.
  2. Essential Columns: Include columns for critical information such as the Job Title, Company Name, Posting Date, and the Application Deadline.
  3. Application Details: Add sections for the method of application, whether it's through an online portal, email, or other channels.
  4. Application Status: Create a column to mark the status of your application. Use labels like "Applied," "Interview Scheduled," or "Follow-up Required" to easily identify the stage of each application.
  5. Link to Job Posting: Insert a column for the URL of the job posting. This helps you revisit the details easily and cross-reference information.
  6. Key Requirements: Include a space to note down specific job requirements. This will serve as a quick reference when tailoring your resume or preparing for an interview.
  7. Networking Contacts: If applicable, dedicate a section for any contacts within the company or industry. A significant part of the application process can be played by networking.
  8. Color Code for Priority: Use color coding to highlight the urgency or priority level of each application. This visual cue can help you focus on the most critical tasks.
  9. Reminders for Follow-ups: Integrate reminders or deadlines for follow-ups directly into your tracker. This ensures that you stay proactive in your job search.
  10. Reflect and Refine: Regularly review and reflect on your job postings tracker. Identify patterns in your application responses and adjust your strategy accordingly.
  11. Sync with Calendar: For additional organization, sync your tracker with your calendar to receive reminders for application deadlines and follow-ups.
  12. Accessible Storage: Store your job posting tracker in a location accessible from multiple devices. Cloud-based solutions are ideal for easy access and updates.
  13. Share Selectively: If you're collaborating with others, be cautious about the information you share, ensuring privacy and data security.
  14. Update and Optimize: Continuously update your tracker as you apply to new positions. Optimize your approach based on the effectiveness of your applications.

By adopting a systematic approach to tracking job postings, you'll enhance your ability to stay organized, manage deadlines, and navigate the various stages of the application process more efficiently.

How do I create a job tracker in Excel

Creating a job tracker in Excel can be a valuable tool for staying organized during your job search. Here's an alternative set of instructions for setting up a job tracker in Excel;

  1. Open a New Excel Workbook: Launch Excel and open a new workbook.
  2. Header Row for Categories: In the first row, create headers for different categories such as Job Title, Company, Application Date, Deadline, Application Method, Status, and Follow-up Date.
  3. Format the Cells: Format the cells to make the header row stand out. You can use bold fonts, colors, or cell borders for better visibility.
  4. Enter Job Details: Start entering details for each job application in the rows below the headers. Input information like the job title, company name, date you applied, and the application deadline.
  5. Dropdown Lists for Standardization: Create dropdown lists for certain categories to maintain consistency. For instance, use a dropdown list for the application method (online, email, etc.) or application status (applied, interview scheduled, etc.).
  6. Conditional Formatting for Status: Apply conditional formatting to visually highlight the application status. For example, use different colors for "Applied," "Interview Scheduled," and "Follow-up Required."
  7. Hyperlink to Job Postings: Create a column for job posting URLs. You can use the "HYPERLINK" function to link directly to the job posting for quick reference.
  8. Notes Section: Dedicate a column for additional notes. This can be useful for recording specific job requirements or details from interviews.
  9. Color Coding for Urgency: Utilize color coding to indicate the urgency or priority of each application. This can help you focus on high-priority tasks.
  10. Auto-Filter for Easy Sorting: Enable the Auto-Filter feature to easily sort and filter your data based on different criteria. This makes it simple to view specific subsets of your job applications.
  11. Protect Sensitive Information: If you plan to share the spreadsheet or store it in a shared location, be mindful of any sensitive information and consider protecting those cells.
  12. Save and Back Up: Regularly save your Excel file and consider keeping backups to prevent any data loss.
  13. Test and Refine: Test the functionality of your job tracker and refine it as needed based on your preferences and the information you find most valuable.

Creating a job tracker in Excel provides a systematic way to manage your job search, helping you stay on top of deadlines and track your progress effectively.

How do you keep track of multiple jobs

Keeping track of multiple job applications can be efficiently managed through a dedicated system. I recommend creating a detailed spreadsheet where each row corresponds to a specific job application. The columns should include essential details such as the job title, company name, date of application, application method, and current status. Additionally, incorporate columns for the job posting URL, contact person, and any specific requirements. Using color coding for application status and urgency levels can provide a quick visual overview. Implementing filters allows you to sort and prioritize applications based on various criteria. Regularly update the spreadsheet to reflect the latest developments in your job search, including interview dates, follow-up actions, and any notes from interactions with potential employers. This systematic approach ensures that you have a comprehensive view of your job applications, making it easier to manage multiple opportunities simultaneously.

In addition to the structured spreadsheet, consider integrating a task management or calendar tool to set reminders for follow-ups, interviews, and application deadlines. This dual approach ensures that you not only have a centralized record but also receive timely notifications for crucial actions. When applying for various positions, tailor your resume and cover letter to each job's specific requirements, and use the notes section in your tracker to jot down key details about the company culture or unique aspects of the application process. As you progress in your job search, periodically evaluate the effectiveness of your strategies, identifying patterns in successful applications or areas that may need adjustment. Networking is also vital, so include a section in your tracker for contacts within the industry, enabling you to leverage professional connections for insights or potential referrals. Lastly, maintain a balance by setting realistic goals and milestones, ensuring that you can effectively manage the volume of applications without feeling overwhelmed.