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How to write a follow-up email after job interview

You walk out of a job interview for your perfect work position that you've been dreaming about for weeks, and now it's complete. 

You replied very well to all of the interviewer's questions.

Now the hard part is over, and you are saying it to yourself that I gave it my best shot. So, let us see what happens next. 

And here you are, just waiting for that employer to contact you. 

But know what? The interviewer was waiting for your follow-up email.

And since you did not make an effort of sending them one. You lost an excellent opportunity of landing your dream job.   

While this is a theoretical instance, it is quite terrifying.

In fact, after an interview, there are three types of follow-up emails you might send. In the ideal scenario, you only have to write one email, a letter that acknowledges your interviewers for their time, and reflects your excitement for the role. But often, without much of a reply from a prospective employer, days can pass after an interview. 

If this occurs, you may submit a second follow-up email to verify. After this, you should write an email telling the prospective employer to remain in contact. If you don't get the job, it is a perfect way to enhance your reach and discover how to boost your prospects the next time.  

Following are the things in this guide that we will discuss:

  • Compose a compelling follow-up email for different scenarios like follow-up email after interview, no-response follow-up email, and keeping in touch with emails
  • Submit a follow-up text based on the first, second, and telephone interview situations. 
  • Example follow-up emails, you can import, adapt, and use right now to ensure recruiting you is a cakewalk. 

Follow-up email just after the interview

Image for part: Follow-up email just after the interview

Firstly, it's a question of proper etiquette. 

Moreover, perhaps, recruiters get what they want. 

Therefore, sending a thank-you note after your interview sets you apart from the rest of the candidates.

HipCV INSIGHT

91 percent of employers prefer to accept follow-up thank you messages, a study reveals. And yet, 57 percent of applicants do not submit them, as per another report. 

So, when to send the follow-up email? The faster, the better, either on the precise day of the interview or the next day. And do not delay it for more than 24 hours after the initial interview. In the follow-up email outline, the reasons your capabilities fit with the position. Relate to your details from the interview and the job requirements to use terms that would align with the prospective employer. If there's something regarding the interview that you forgot to say or want to expand on, this email is a perfect spot to discuss it. Display your enthusiasm for the role by restating your focus on the job. And your belief that you are a successful choice for this role. 

Begin with the name of the individual who was interviewing you. If you are on a first-name arrangement, then include their first name. If not, add Mr or Ms and the last name thereof. Pick a suitable length. You will also see a brief edition and a lengthy version in the illustrations below. In most situations, the concise version would be preferable. Close the document with your name, contact number, and email. Take the time to read before you press submit. 

A follow-up email: shorter-version example

Things to consider when drafting your shorter-version follow-up email;

  • Consider the relevant work description in the first paragraph and acknowledge your interviewer.
  • Specify the name of the organization in the second paragraph, as well as a point of emphasis and intent, and the individual you spoke to appears to be highly beneficial. Link your background and aspirations with that point.
  •  In the last paragraph, inspire them to approach you with any additional questions and end by indicating that you are waiting to hear back.

Subject: Appreciate the opportunity for an interview

Dear Franco Hedger,

Thanks for taking the time to talk to me about the position of Marketing Executive. Meeting with you and knowing more about the job was incredible.

I am quite enthusiastic about the chance to join ABC Corp, and I am especially interested in the specifics you discussed the recent release of the product campaign. I am thrilled at the prospect of working on some of the project management and contributing my background to this position in effectively organizing cross-functional programs.

After our discussion, I am sure that my marketing experience and my engagement in brand growth will allow me to fully meet the job specifications and serve ABC Corp's vision. If I can help you with any further details or descriptions of my work, please feel free to reach me. As stated, I look forward to our interaction next week.

Yours sincerely,

Amelia Eckhart

+61 411 000 000

amelia.eckhart@gmail.com

A follow-up email: longer-version 

In the extensive- edition, you will have the chance to explain your skills in detail. Though, you will see that it is still not that long edition. Things to include in the longer-version follow-up email :

  • In the initial paragraph, express gratitude to your interviewer for their time and show your continuing involvement in the job and business.
  • Be as descriptive as possible in the second paragraph, address and build on something from the interaction. While keeping it brief and to-the-point, get as descriptive as possible. 
  • Close with a short comment in the third and last paragraph about what places you aside as a unique candidate and what you will contribute to this fantastic venture.

Subject: Appreciate the opportunity for an interview

Dear Franco Hedger,

Thank you for your time and for giving me this opportunity to meet you. It was a pleasure to learn about the position of Account Executive. It is apparent from our discussion that ABC Corp has a positive and hard-working atmosphere that I am pursuing.

I thoroughly liked addressing the request for someone during customer interactions who can build value and perspective. It's a fascinating task, and since our briefing, I have kept focusing on it.

During the previous couple of years, I have faced some of the same concerns we have addressed, like, compressing customer budgets and complex decision-making procedures. Prioritize the content of the conversation over merely providing facts has been some of my powerful weapons in navigating those barriers, and one explanation I have consistently met my targets. 

Yours sincerely,

Amelia Eckhart

+61 411 000 000

amelia.eckhart@gmail.com

Remember that you will have to invest time adapting the components to your personal experience and the interview interactions, primarily for the lengthy cover letter. The further these basic examples are tweaked, the better you will strike out as a candidate. 

No response follow-up email

A follow-up email after an interview since there has been no correspondence will seem daunting to compose. Also though you have not got a response from a prospective employer, however after your thank you email, you should send an email to verify, preferably to the hiring manager. You might submit this message if you do not receive any confirmation in the next two weeks after your interview.

You don't have to think about the fact that tracking in makes you appear irritating or needy. The reality is that at every organization, such decisions require a substantial amount of time. And you only give them a soft push for a prompt. And if you still prefer the position, it doesn't hurt to reinforce it.

Checking email follow-up example

You have to stick to the basics and make it concise. Confirm that you are hoping for more data by not being overenthusiastic:

  • Have the job title that you have interviewed for in the subject field.
  • Submit this letter to the hiring manager. They are quite often to be up-to-date as to what is happening in the recruiting process.  
  • Maintain it to a single paragraph showing that are you are still passionate about the position and waiting for an update. Propose to include extra details if they request it. Sign off with your thanks.


Subject: Following-up regarding the position of a marketing manager

Dear Franco Hedger,

I hope you're doing fine! I am following up on the position of a marketing manager. Meeting the team previously was fantastic, and I am waiting for your post. If there's something that I can offer to help in the decision-making procedure, kindly let me know.

Yours sincerely,

Amelia Eckhart

+61 411 000 000

amelia.eckhart@gmail.com

Keeping in touch with emails

If you've not received feedback after checking in or that you realize you did not get the position, you should also continue to remain in contact with the prospective employer. The reason for this email is to develop a professional arrangement with an individual who can help you achieve your goals in your career. Be sure that it is extremely doubtful that this email will alter that if you got a definite no on this role. 

Keeping in touch email follow-up example

Here is a list of things to note in this type of email follow-up;

  • Submit the letter to the recruiter. The employer is likely in a management position and, if you are going to establish in this area, maybe he can be your possible advisor. In your initial paragraph, so, indicate what you find fascinating or inspiring about them.
  • Allow two paragraphs and provide a suggested timetable for a coffee or telephone call meeting.

Subject: Keeping in touch

Dear Franco Hedger,

I hope that you are fine. I am reaching out to express gratitude to you once more for your attention and time. I honestly enjoyed my discussions at ABC Corp. with you and the team. I consider the information you shared about your career trajectory, in specific, very encouraging. 

I would love to hear more about how you have acquired your talents and implemented them. I understand you are busy, but it would be awesome to get on your schedule if you have 20 minutes to spend.

Yours sincerely,

Amelia Eckhart

+61 411 000 000

amelia.eckhart@gmail.com

If you don't receive a response to this letter, reply to them once more. The majority of people don't neglect you on intent. They're very busy, and your message probably slipped their mind. Such follow-up correspondences are clear signs of your involvement and appreciation, as long as you are respectful and considerate rather than clingy.

Phone-interview follow-up email

A formal phone interview after sending a request? The guidelines for regular follow-up correspondence for an interview comply.

But- What if, during the selection stage, there was an evaluation done on you? 

That is when the employer notices you, but not the other way around. If you're serious, then clarify that explicitly. On the same day, recruiters sometimes question several individuals. Their task is to get applicants involved and filter out those who are not willing on the deal. Display your commitment to them.

Phone-interview follow-up email example

Before composing your letter, follow these tips;

  • For the interviewer's consideration and involvement, thank them.
  • Demonstrate the passion you have. Be as particular as necessary: notify what aspects of the work inspire you and why.
  • To describe your inspiration and summarize your primary selling features, attach your resume and a cover letter.
  • Make it brief and concise.

Subject: Thank you for your time

Dear Franco Hedger,

Well, I appreciate you for speaking with me today. I genuinely loved knowing more about ABC Corp. It was great to hear that you share my business view. I especially admire the way you shared comprehensive facts about the organization during the interview.

I hope to meet with you in person and also exploring our partnership. Kindly find enclosed my cover letter and resume with extensive job training.

Yours sincerely,

Amelia Eckhart

+61 411 000 000

amelia.eckhart@gmail.com

HipCV TIP

 If the job role after the interview does not interest you. Even so, send the recruiter a thank-you follow-up letter. Appreciate them for their understanding and support, convey why the job is not a suitable match for your abilities and qualifications and let them know that if they have appropriate opportunities, you would like to keep in touch.

Second-interview follow-up email

Your phone is ringing again, following your initial conversation.

We are pleased to tell you that for a second appointment you have been picked.

Kudos. And know what, but again? You have to submit a new follow-up letter after the second interview.

The main distinction between the follow-up emails for the first and next interview is that the more you are part of the hiring process, the more thorough you must be in the correspondence.

You have already addressed the unique strategies and complexities of the job role. In your follow-up document, after a second interview, give information about how you will manage them.

HipCV TIP

Much as with the follow-up correspondence after the initial interview: if you were interviewing for different job positions at various organizations, then give each of them specific, tailored messages.

Subject: Great talking with you about the job position

Dear Franco Hedger,

Thanks for providing me the opportunity for the second time to come and talk. I am quite confident now that it will be an incredible experience for me to work with ABC Corp. I started thinking more about the assignment we were discussing, and I have some thoughts about how to make it viable. In the embedded report, I outline them briefly. 

Kindly tell me what you think about the suggestions. I'd be glad to answer the specifics and intend to have the chance to address them further with you. Thank you for your time.

Yours sincerely,

Amelia Eckhart

+61 411 000 000

amelia.eckhart@gmail.com

Follow-up email better option - email or call

The research has indicated that 46% of hiring managers tend to prefer email. There were almost two out of five employers who were available for telephone conversations. Stick with a sure shot follow-up email if you are not sure that the prospective employer would be comfortable with your contacting them.

HipCV TIP

And even if you don't get the job? Using this as a platform for connections. Contact and continue the discussion going with the prospective employer on LinkedIn: perhaps submit some reports that may be appropriate to them, compliment them on their achievements. You cannot know what interactions in the future could be helpful. 

And, whichever point you are in your job quest, ensure you understand how to employ one of the most versatile resources available to you: LinkedIn.

Key points

  • Create the follow-up document for the initial interview within 24hrs after the interview.
  • Submit every employer a specific and unique email with whom you spoke on the phone for various job positions at several organizations.  
  • In general, when checking back on a second interview, be descriptive. 
  • Consider how you can assist the organization with their concerns.
  • If you don't get an answer after the set date, compose another follow-up email to request a review.
  • If you have got another job proposal, follow up much earlier, whether or not you intend to take it.
  • Keep in contact with the organization, even if you don't have the job. Connectivity is essential lately than before.

Now you have all the necessary information about following-up after the job interview. 

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