How to write a great resignation letter

Should you send a letter of resignation?

Yes. If either you work for a major corporation or a small company, it is normal protocol and the professional thing to do. However, before submitting a letter, you must talk with your supervisor or HR and orally convey your intention to leave. After this, follow up with a written quit letter so everybody is on the same page about your leaving.

What reason to provide for resigning?

Although it isn't required, some workers choose to give a reason for exiting. Utilize your discretion in determining whether or not to do so. Workers resign from organizations for many purposes, which they may select to emphasize in their resignation letters.

• Going back to school
• Resignation as a result of existing business changes
• Other personal explanations such as health, family, etc.
• Retirement 
• Changing jobs 
• Career advancement
• Changing careers  
• Relocation

When should you give notice?

Many organizations require two weeks' notice if a worker chooses to leave, and many personnel wants to comply to stay formal and prevent burning bridges. In some cases, you may only have a brief or last-minute notice. Alternatively, you may be able to give more than two weeks' notice. To be safe, you should convey your resignation both orally and in writing.

Fundamentals of a great resignation letter

As previously stated, the normal timeframe for giving a letter of resignation notice is two weeks — but in most situations, this is entirely up to you. Irrespective of when you intend to notify your company, each resignation letter must contain the same basic details;

• A declaration and explanation for quitting the job. Your job leaving letter must begin with a specific and to-the-point statement. You will notify your manager of your impending departure, such as the date you plan to leave. Also, provide your title and the corporation name.
• Last day of work date
• Thank you segment. The 'thank you segment allows you to express your respect and thanks for your time with the organization. Consider how the position aided you in becoming a successful worker, team member, coworker, or supervisor.
• A summary of your involvement with the organization. You may wish to go into great depth about your time with the organization to highlight your expertise and appreciation. For instance, you may include some of your duties and achievements and explain how they relate to your future employment.
• A section devoted to the handover and transition. You can indicate good belief as an aspect of your resignation by detailing your commitment to assisting a seamless transition before your leaving.
• Your contact details and final thoughts with best wishes. The final sections of a quit letter involve your contact details in case your supervisor or the organization requires it, or if you want to stay in touch, and closing statements.

Additional tips for writing a great resignation letter

Knowing each element of a great resignation letter is the first step in composing one;

Declaration of resignation and last date

Start your letter by introducing yourself and your role at the corporation. If you work at a small business and your managers know you well, this may seem unnecessary, but it is necessary to add it because the letter is your formal closure. Besides this information, a proper statement of your leaving must be included. Also, giving a final date in the initial body paragraph is beneficial because that will be one of the first questions your supervisor will have.

Gratitude 

Take into account how you've progressed or what you have enjoyed most about your tenure with the corporation. Be as precise as possible — maybe the business offered professional growth prospects, or you liked the firm's culture and supportive environment. It's also great for your manager to be thanked for the time and resources they've put in to help you advance in your profession.

Transition specifics

Indicate your inclination to help with the shift in the third paragraph. As an entirely voluntary follow-up paragraph, go over the task you'll be handing over when you resign. And it is officially your supervisor's duty to pick up the task and decide how it will be continued, it is useful to categorize all of the activities and assignments you've been responsible for to make the transition convenient for the corporation in the meantime. You can avoid this section if you did not function in a management role or cooperate with other departments.

Personal contact information

This final passage is voluntary and isn't required all of the time, especially if you don't want or require to utilize your previous boss as a reference.

Conclusion

• A great resignation letter is an official valid record that informs your manager that you have decided to quit your position.
• Consider giving your manager two weeks' notice or a month if you wish to go the great lengths.
• Also, provide your manager's and your contact details in your quit letter. Keep it brief and professional.
• Thank them for the opportunity and offer to assist them in finding a suitable replacement for you.
• Even make an effort to leave the job in person and at a right time.

Whatever the explanation for your exit from a position, it's often advisable to be considerate, courteous, and kind as you exit. Be cordial in your job leaving letter, regardless of your position, why you're quitting, or who you're notifying. Hiring managers appreciate appreciation and assistance all through your departure, and the final thing you would want is to leave the organization on a sour note. Make it a point to develop an insightful great resignation letter that will assist you to depart on amicable terms and with your dignity intact.