Administrative Assistant Resume Example

ATS application

There are algorithm-based systems that scrutinize resumes before sending them to the recruiter. ATS software searches keywords related to expertise that is prioritized by employers and is a mandatory skill for a prospective worker to be selected. The hiring manager relies on ATS applications as it helps them in sorting a lot of job applications since an employer does not have a full day to go through hundreds of them.

These are algorithm-based systems that scrutinize resumes before sending them to the recruiter. ATS software searches keywords related to expertise that is prioritized by employers and is a mandatory skill for a prospective worker to be selected. The hiring manager relies on ATS applications as it helps them in sorting a lot of job applications since an employer does not have a full day to go through hundreds of them.

The first task is to identify the keywords in the job listing and make sure to incorporate them into your resume. To do so, you should review the job requirement and illustrate any qualifications or attributes needed by the employer.

Industry-related knowledge and terminology

Your core expertise in an administrative position means that you should be able to show your computer literacy skills and competence in using MS Word, Excel, and database management. The more you have knowledge and expertise, the more your chances are of getting the job. Besides the core skills, you may need to obtain experience in the specific sector in which you are working.

Different organizations have unique environments in which they have different sets of jargon and rules under which it operates. Like, professional, scientific, government, healthcare, or educational services.You may be well aware of these environments as probably you are part of the above-listed sectors, but even though you have no prior knowledge in a particular area.

When going for an interview, you can obtain an understanding of the company. It is necessary to remember that the applicant monitoring program searches for skills and keywords. Use and adapt industry-specific terminology wherever possible.

Profile

Your resume statement is highly relevant, as you may have to highlight your personality traits. Here you get to show your expertise and accomplishments. It is possible to do anything if you put your mind into it.

Why a resume objective? Since you do not have much time to please, you want to distinguish yourself from the crowd right from the beginning.

The Goal of resume statement

A resume statement should emphasize on your soft skills while adding a touch of professional character. Since the other sections of a resume rely on the educational qualifications, certifications, and abilities, with no space for imagination, but here you can make yourself known and get the hiring manager to look at you for a longer time to get your dream career! An administrative assistant is the face of the company with whom the office visitors will engage and interact, is better to reveal your personality in a resume statement stating if you are a problem-solver, calm, or an active listener.

Include these traits to the overview section and even hard skills or any professional accomplishment, if you feel it is relevant and appropriate to the job listing. Be sure to do some research about what kind of industry you want to get in. Have a clear understanding of the requirements of the employer for a specific job position, and highlight the skills in that area.

Employers and recruiters desire to know how you will improve and complement the office environment with your skills, knowledge, and personality, highlight and include them in your resume statement. It can be the frightening phase of resume writing because your resume objective should have a Wow factor for the employer as you have to feature core qualities about yourself in not more than two to three sentences.

Experience

If you start your career as an entry-level position, but despite your work history, you can construct this section by providing your skills that show you are a valuable applicant. Build a list of all the skills you have learned in previous work, and for the fresher role, when performing tasks. Examine and decide the work details as per the job postings. Categorize the achievements of your previous job that represent the abilities as per the requirements of the prospective employer.

A great work experience section highlights the following points:

• Employ power words to illustrate duties and accomplishments
• Validate your skill credentials by specifying and stating statistics and figures to support it
• Problem-solving insights and add the steps to solve these challenges
• Demonstrate your capabilities and expertise

Skills and abilities

Depending on the type of environment you are in, the duties of an administrative assistant can differ widely. Still, you can impress the recruiter by featuring your qualities. In this article, we have talked about word clouds previously since it is a valuable tool when trying to decide which competencies to add to your skill section on your resume. The word cloud application gives you the advantage to pass the doorkeeper, Applicant tracking system.

The segment on your abilities should be unique to the expectations of the particular job description. The hiring manager will likely program the Applicant tracking system to scrutinize for keywords and phrases that are also in their job listings. Cherry-Pick all the appropriate skills from the collection you made earlier, and add them to your resume.

It is better not to duplicate your skills that are already added in your experience section as there is a space constraint, so try to use the space to your benefit by including new information.

Technical skills are the measurable skills required to perform a job. Typically, you can learn by taking courses in accounting, editing, and keyboarding. Below is a list of common skills required for an administrative assistant job position;

Hard skills

• Accounting/Bookkeeping
• Quickbooks and Xero
• Database Management
• Administrative Support
• Inventory and supply management
• Records Management

Soft skills

• Flexibility & efficiency
• Time Management
• Teamwork & delegation
• Attention to detail
• Emotional intelligence
• Customer Service
• Communication

Education

The education section carries more weight for freshers, but you can use it to your advantage, even if you are at the start of your career! Your entry point into this field is a high school diploma, but you can boost your candidacy over others by taking a course. You can add the following to your education section;

• Computer courses
• Training or internships
• Awards, scholarships, or certifications
• Industry-related career course undertaken in high school

Format and layout

Employers create an impression judging by the design of your resume. You have crafted a resume that includes every important detail like appropriate keywords, remarkable accomplishments, and have entered the Applicant tracking software. Now it is time to make it look good visually.Cluttered formatting is the reason employers will not approve of your resume. Notice that as it shifts from one program to another, format style may not work the same on all applications. Convert and save your resume to a PDF file format and check that the design and structure are intact the way you have created it.

Administrative Assistant Resume do/donts

Administrative assistants are vital to corporate success; their role is to run the workplace smoothly. As an administrative assistant, those who can handle anything and have the technical expertise to be in-sync with the ever-changing market standards will get the most results. Below are the key points to note before start working on your administrative assistant resume;

Points to Remember

• Your resume objective gives a first impression of who you are and how you can contribute to the organization.
• Be specific when highlighting your accomplishments
• When talking about your education, consider adding relevant classes and your achievements.
• Focus on passing the Applicant tracking program
• Format and design an easily readable and attractive resume layout

Use our Hipcv Resume builder tool and create an Administrative Assistant resume now!

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