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Data Entry Specialist Resume Example

Tried and tested resume example for your next job in 2024. Get a jump-start, by editing this Data Entry Specialist resume example. Just update this example with your details, download and launch your career to new heights today!

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How to write a data entry specialist resume

Data aids in the improvement of business systems, the saving of time and money, and the scope of business. As a result, data entry specialists are among the most significant workers in the corporation. Organizations require an exceptional data entry specialist if they would like to make effective, more progressive decision-making. Having an experienced data entry specialist can help firms make sound decisions and formulate plans that will propel them forwards. Since typists were being removed years ago by "word processors" who understood how to utilize an IBM or even Apple computers. Data entry specialists have long since been overtaken by both of these. And to apply for a job, you'll need a data entry specialist resume to land a job by converting outdated handwriting into reliable records in advanced computing systems.

What is the job of a data entry specialist?

Image for part: What is the job of a data entry specialist?

The data entry specialists are skilled at converting phrases, figures, and signs into data that can be checked, crunched, grouped, and analyzed by modern operating systems. Often the job is as straightforward as converting written notes to online text. Data entry specialists will occasionally do the same for audio tapes, such as a physician's audio-recorded voice messages or an audio/video documenting that requires to be in an accessible format.

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Pointers for writing a data entry specialist resume

As a data entry specialist, you must demonstrate your abilities in your resume by generating an impeccable piece of writing. Your resume must be no more than one page long, and it should be error-free. Here is a list of things to note when developing a data entry specialist resume;

Resume header

Mention the following contact information in the header section and at the top of your resume: name, profession, home address, contact details, email address, and a LinkedIn profile.

Resume format

A reverse-chronological order is the best resume format when you have some past experience. It's because this format is built around a work experience section in which you can highlight your skills and experience. If you don't have much to highlight, you might want to learn more about one of the suitable resume formats we advise, such as the hybrid or functional.

Professional summary

The resume or professional summary describes your skills for the position you're looking for using persuasive language. Concentrate on your job experience, or if you are new to this field then highlight academic qualifications and skills.

Data entry specialist with 8+ years of professional experience with data entry frameworks to assist and optimize business procedures. Proficient at keeping filing systems organized by accessing, analyzing, and editing information to confirm uniformity and precision. Extensive knowledge of Microsoft Excel and Computer programs.


Use this segment to specify up to ten years of appropriate work experience. Provide data and statistics where feasible and be precise in the bulleted lists underneath every job. Don't just mention your job responsibilities beneath each work experience. Rather ensure that most of your bulleted lists highlight outstanding accomplishments from previous positions. Employ statistics to explain your achievements for the recruiter to review your resume whenever possible. Consider your experience is appropriate to the job you want. Make use of the job requirements to confirm that every bullet point on the resume is relevant and useful. As a framework, utilize the work experience category of the data entry specialist resume example below.

  • Established and sustained client records and bookkeeping spreadsheets.
  • Data reports were registered and assessed in the system to confirm reliability.
  • Compiled and arranged documents for data entry.
  •  Rectified and validated data from multiple sources.
  • As per guidelines, entered data into worksheets and databases.
  • All data has been kept classified and secure.
  • Checked and filtered electronic files by using software tools like Microsoft Excel.


You don't require a master's degree to work as a data entry specialist, but you must highlight any academic achievements you have. Outline your educational qualifications in reverse chronological order, beginning with your highest degree and including any accreditations or specific expertise you have. Here are some other things to consider when writing the education section;

  • If you're a fresh graduate, you may also want to optimize your education over your experience.
  • The longer your job experience, the smaller your education portion ought to be.
  • Outline your education in reverse-chronological order, beginning with the latest and highest-ranking degree courses.
  • If you've not graduated yet, you can add 'Projected graduate completion date' for the school.


Provide a collection of your job-relevant skills in this portion of your resume. These must involve both hard skills, such as typing speed and insight of appropriate software, and soft skills, such as interpersonal skills, efficiency, and time management. The resume's skills portion must add the most relevant keywords from the job requirements. If you haven't begun your job search until now, you can look through resumes to see which skills are most valuable. If you have not initiated your job hunt yet, you can look through resumes to see which skills are most necessary. Recruiters value hard and soft skills since they correspond to on-the-job understanding and precise experience with a particular software or process. Soft skills are also significant because they are extremely transferable. Here is a list of hard and soft skills to add to a data entry specialist resume;

  • Data Input
  • Computer Programs
  • Microsoft Office
  • QuickBooks
  • Report generation
  • Computer skills
  • Word Processing
  • Account Data
  • Data Entry
  • Customer Service
  • Computer Database
  • Communication
  • Interpersonal Skills
  • Perceptiveness
  • Good Attitude
  • Detail-Oriented
  • Strong Work Ethic
  • Persuasion
  • Problem Solving

Resume design

You'll have to generate a formal resume structure and design to boost credibility with the prospective employer and make an excellent initial impression. Remember to leave sufficient white space on the document to make it easily readable. You must also use similar 1-2 typefaces all across your resume.

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Data Entry Specialist Resume Sample

A Data Entry Specialist is the connection between digital data and paper records. The job description provides gathering details from multiple sources and accessing them into a computerized data structure for analysis and storage. The Data Entry Specialist Resume acknowledges the succeeding related duties to perform this fundamental task: prioritizing and grouping materials for data assistance; precisely inserting data into processes, obtaining customer orders and accessing them into monitoring technologies; managing the obtained details is valid, making required adjustments, entering the data, and retrieving such data as physical copies or digital data. Rapid and precise typing skills, competency in MS Office and other specific software tools, capability to input large amounts of data, expertise in spelling and grammar, and reliable keyboard skills should all be included on the data entry specialist resume. A high school education or GED is required to begin working as a data entry specialist; however, official data entry training or system-related training is also required.

Data Entry Specialist Resume Example I

Data Entry Specialist Resume Professional Summary

Looking to integrate processes and research experience to improve the workplace setting. More than five years of administrative assistant expertise and offering better customer service and data entry, payment handling in high-pressure, and deadline-driven scenarios.

Data Entry Specialist Resume Skills

  • Data Entry
  • Customer Service
  • Clerical
  • Microsoft Word
  • Strong Work Ethic
  • Persuasion
  • Problem Solving
  • Excel

Data Entry Specialist Resume Job Description

  • Validation of new accounts in terms of corporate information, processing form, and cost framework formed via company server.
  • Any notifications or altered queries for all accounts in numerous database structures were filtered correctly.
  • Every day, I mechanically requested hardware and materials from a range of suppliers.
  • Several weekly and monthly initiatives finished satisfying the specifications of service level contracts defined to meet customer needs.
  • All electronic documents for past and present students were proficiently established and controlled.
  • Promptly handled and accomplished all Records Department interactions.
  • New student forms were successfully evaluated and analyzed.
  • Replied rapidly and easily to knowledge queries from previous students and outside businesses.
  • Records were examined for proper allocation and filing.

Data Entry Specialist Resume Example II

Data Entry Specialist Resume Professional Summary

Committed and driven expert who succeeds at prioritizing, undertaking various tasks, and pursuing through to accomplish project objectives. Looking for a role with increased responsibility and gaining more skills.

Data Entry Specialist Resume Skills

  • MS Office Suite
  • Report generation
  • Filing and data archiving
  • Time management
  • Multitasking
  • Quantitative methods
  • Analytical skills
  • Data transcription
  • Data science research methods
  • Data warehousing

Data Entry Specialist Resume Job Description

  • Develop relevant data for computer entry by categorizing and grouping facts and determining entry preferences.
  • Processes client and account reference records by examining data for deficits and addressing errors in accordance with standard techniques.
  • Validates registered client and account information, dismissed files to prevent redundant data, and keeps information updated.
  • Inputs new data and reviews outcomes to check customer and account framework alterations and improvements.
  • Retains transactions by adhering to processes and regulations and disclosing any changes that are required.
  • By maintaining data secret, established customer trust while also protecting the business.
  • Assemble, sort, and double-check data before entering it.
  • Debug data issues and follow up with group representatives to rectify them.
  • Organize and sustain a filing system that is productive, successful, highly classified, and responsive in relation to defined initiatives and restrictions.

Data Entry Specialist/Analyst Resume Example

Data Entry Specialist/Analyst Resume Professional Summary

Pursuing a full-time role where I can contribute to the expansion and productivity of a company that offers challenging tasks, motivates progress, ongoing education, and rewards accomplishment while allowing me to put my organizational and managerial expertise to use.

Data Entry Specialist/Analyst Resume Skills

  • Spreadsheet 
  • Database Programs
  • Invoicing
  • Organization
  • Dependability
  • Self Confidence
  • Compassion
  • Self Motivated
  • Inventory Systems
  • CRM Platforms

Data Entry Specialist/Analyst Resume Job Description

  • In charge of measuring data in information procedures to ensure that it is not corrupted or incorrect.
  • Investigated tax agreements into the database method after processing, verifying, and recording data in the system.
  • Data were derived from primary sources and introduced into a computer database.
  • Utilizing Microsoft Excel and Salesforce, accumulated, organized, and revised information in worksheets.
  • Data entry criteria were met by adhering to data software methods and practices.
  • Monitoring and archiving responsive patient records while cross-referencing data.
  • Assisting the manager with new worker training.
  • Proactive feedback was given to the dev team to boost overall performance.
  • When required, served as a standby IT technician.

Senior Data Entry Specialist Resume Example

Senior Data Entry Specialist Resume Professional Summary

Senior Data Entry Specialist with more than nine years of industry experience in MS Excel and database maintenance. Competence in aligning numerous programs and accomplishing them in a timely and appropriate manner. Proven expertise in composing successful business correspondence, bookkeeping, and coordinating schedules.

Senior Data Entry Specialist Resume Skills

  • Client relations
  • Multitasking
  • Fast typing speed
  • Business intelligence 
  • System administration
  • Risk management
  • Quality assurance
  • QuickBooks expert
  • Time management
  • Regression analysis
  • Data processing

Senior Data Entry Specialist Resume Job Description

  • Offered meeting and conference assistance, such as schedules and conversations.
  • Other basic office aid duties included submitting fax machines, conducting daily chores, and generating consignments outside the office area as appropriate.
  • As appropriate, accomplished diverse data entry or another basic clerical job to support office staff.
  • Scanned phone conversations, individually replying to regular data requests, and guiding other calls to the appropriate office or staff.
  • An inbound letter is reviewed and routed, and reports and other mailings are distributed.
  • Other responsibilities as a supervisor were accomplished on an as-needed basis.

Data Entry Specialist And Coordinator Resume Example

Data Entry Specialist And Coordinator Resume Professional Summary

Qualified and well-ordered data entry specialist with a strong background in mathematics and finance. Demonstrated history of directing and supervising over 250 customers' recurring accounts. In fast-paced surroundings, skilled and experienced in various duties like mail distribution and reply to phone calls.

Data Entry Specialist And Coordinator Resume Skills

  • Administrative Support
  • Purchasing/Shipping
  • Receiving Operations
  • Account Records Management
  • Document Storage 
  • Cloud-Based Systems
  • Accounts Payable & Receivable 
  • Communication
  • Listening
  • Teamwork
  • Coordination
  • Time Management
  • Active Learning

Data Entry Specialist And Coordinator Resume Job Description

  • Assess monitoring for validation of information stored with medical fees and institution reporting.
  • Data entry, excel sheets, reviewing all facility documents, and assigning to cases obtained to ensure task precision.
  • Monitoring and auditing any unfinished tasks at the close of the shift.
  • Attained company targets for pace, precision, and participation regularly.
  • As needed, I responded to client requests.
  • Equipped goods for delivery and ensured that all paperwork was up to date.
  • Information and products were tested to ensure they met quality requirements.
  • Data entry hardware was used to retype data from the original material.
  • In reply to authorized users' queries, discovered and recovered data from documents.
  • Responded to questions and problems about archives and files.

Key Takeaways

  1. Give a brief overview of your most remarkable experience and abilities.
  2. In the work experience segment, utilize action verbs, tangible data, figures, and statistics to demonstrate the influence you can have.
  3. Provide educational qualification, certification, or any other training in your education segment.
  4. Tweak your data entry specialist resume to the position you want and prevent using the same resume for multiple job applications.
  5. Note to include the relevant keywords and action verbs to make sure that your resume is not filtered out by ATS systems.
  6. It is critical to revise your resume for any errors.
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