hipCV Logo

Data entry specialist: Skills for resume and cover letter

The data world is continuously expanding, and several enterprises require data entry clerk roles. So, if you have the appropriate types of data entry skills, you could not only compose an ideal resume but also seek employment in the data industry. Data input specialist is a broad term that encompasses a wide range of expertise, duties, qualities, and perspectives. Competent data entry operators can assist firms in reducing costs and operational constraints.

Essentially, data entry refers to a wide range of professions. It can consist of typists, digital information processors, transcribers, coders, associates, and other data specialists.

Also, data entry is one of the most popular online job roles, and you can do it from the comfort of your own home. Data entry is the process of accessing and revising data into digital forms. And you'll require some data-input gadgets, including a mouse, keyboard, or touch screen, among other things. For instance, a data entry role may entail upgrading customer records, searching papers to be maintained on file, searching for pre-designated information, editing records, etc.

Based on the organization's requirements, data entry specialist responsibilities may also involve replying to calls, administrative support duties, and assisting with the everyday operations of a CRM.

Data entry clerks, as you would think, do not make high-level decision-making and do not require an extensive understanding of office systems and processes. But even so, this does not imply that their work is insignificant or mundane. Many companies or marketing insight methods begin with data entry. Additionally, the data entry specialist may be the initial point of contact for clients and business partners. 

As a result, data entry specialists must be talented and competent to do their work. To do your job well, you'll require a set of data entry knowledge and competencies. Here is a list of data entry specialist skills for resume and cover letter;

Typing speed

Image for part: Typing speed

Data entry specialists must enter massive volumes of data in a brief period. Many businesses anticipate a required typing speed of 40 to 50 words per minute. However, some companies expect 70 words per minute. To accomplish this speed, you must be at ease with all kinds of input equipment, including a keyboard and mouse.

Software Knowledge

Data entry accountabilities include the use of a wide range of software applications. You must be familiar with and have expertise with word processors and worksheets like Word and Excel. Data entry skills necessitate the use of database software. Based on the industry, you may be expected to grasp and use several other applications, like CRM systems. As a result, standard software skills and the potential to quickly learn new systems are vital for your efficiency.

Other articles on data entry, how to become a data entry specialist, how to write a data entry specialist resume, data entry specialist cover letter, data entry specialist resume sample, how to improve data entry specialist skills.

Communication skills

You should not accept spelling errors or sloppy grammar as a data entry professional who works with writing and data. Additionally, your communication capabilities and competence to connect at all levels must be excellent. You will interact with other teammates, supervisors, and clients. Communication skills may be essential for data entry specialists. Data entry operator jobs generally entail answering incoming phone calls from clients and offering some details. In this case, your verbal communication skills should be exceptional.


Data entry skills involve a keen eye for detail. You can concentrate on an activity or a thing if you have solid attention to detail attributes. You can focus on your duties, allowing you to type or modify data more quickly and accurately. Organizations of all sizes value and entail detail-oriented skills, specifically in the domain of data.

Understanding of office equipment

Data entry specialists use basic office equipment to accomplish their assignments. Not to say that many businesses now have top-quality office hardware that boosts team efficiency. The capability of operating office equipment as a component of your data entry qualifications may be very valuable based on your obligations and routine duties. The following are the most popular types of office equipment;

  • printers  
  • scanners  
  • copiers

Organizational and time management skills

As a data entry specialist, you are expected to complete a large amount of work in a brief period. This is where organizational and time management abilities can come in handy. Effective organizational skills will enable you to organize, prioritize, and accomplish your regular work goals more quickly and successfully. They are necessary for data entry jobs and roles. From typing quickly to grouping, batching, and archiving records, your organizational skills demonstrate that you have the concentration and capacity to complete your required tasks. Organizational skills include the aptitude to achieve targets and create schedules.

  • Planning
  • Establishment of targets
  • maintaining a clean office and room

Research and data collection

Many data entry clerks and specialists are predicted to conduct preliminary research and data compilation. The method of study you conduct will vary greatly based on your sector. It may be a study of research lab analysis findings, data gleaned from interviews, library studies, or online market insights on the internet. Whatever type of research you conduct, you will require some basic data collection skills and perspectives. The following are examples of excellent research and data collection abilities;

  • The potential to determine which references of information are credible
  • Choosing the appropriate research issue
  • Gathering valuable information

Knowledge of database structure

Data entry is the specific entry of information into a corporate database. To be constructive in your job, you must have a proper insight into what a database is, its framework, and how your work adds value to the total safety of the company database. For instance, you must be aware that a database is organized into tables, and that it is documented to make it convenient to locate necessary data. Recognizing some primary database terminology and phrases is one of the most vital data entry skills you must have as a specialist.

Precision and reliability

A database must always be precise and reliable. And the method of developing a database begins with data entry, i.e. with your task. As a result, the information you enter must be valid. As a data entry clerk, you will be expected to complete your work efficiently. And, you must focus intensely on your work and double-check it.

Teamwork abilities

It makes no difference if you are working in an office or if you working remotely from home. You are a member of a group. The more team-oriented you are, the more efficient your work will be. Every manager wants employees to work well with others.

836 people have rated this