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Office Administrator Resume Example

Tried and tested resume example for your next job in 2024. Get a jump-start, by editing this Office Administrator resume example. Just update this example with your details, download and launch your career to new heights today!

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How to write an office administrator resume

The office administrator's resume should reflect a range of skills necessary for smooth management of standard office tasks. Office administrators in certain situations must be competent about computer communications, arranging, and management of transactions. They must emphasize their managerial capabilities and their willingness to discover new tasks efficiently.

A stand-out resume of an office administrator must demonstrate one's potential to provide outstanding customer support and function well with time limitations. Create a CV from one of HipCV's resume templates, and incorporating these valuable resources on designing your resume, and you'll be on your track to having the job of your dream.

Office administrators conduct managerial and operational duties to determine that employees can function safely and responsibly. They are hired by all kinds of organizations, like major corporations, non-profit institutions, and government offices.

Job Market Outlook for Office Administrators

Image for part: Job Market Outlook for Office Administrators

The Bureau of Labor Statistics estimates that job growth in this sector will decrease by 3percent from 2019 to 2029. The average annual salary for front-line office managers and administrative service staff and office administrators was $56,620 in 2019.

Duties and responsibilities of office administrators

The duties and responsibilities of office managers include; 

  • Assigning work tasks
  • Establishing priorities
  • Retaining office equipment
  • Acquiring raw materials
  • Conducting training
  • Assessing employee productivity
  • Devising and enforcing corporate laws

Profile Summary

Illustrate the ultimate successes and qualities in your profile summary. Make sure to employ as many strong action verbs and industry-related knowledge. Office managers play a significant role in ensuring the smooth operation of office duties. It is vital to understand the core qualities that adequately illustrate your skills and achievements for this work.

Enthusiastic and experienced Office Administrator with a proven track record of success, delivering operational and administrative expertise in office environments. Highlighting the varied requirements of the office and assisting coworkers and managers with outstanding assistance skills. I put together top-quality management skills and a self-directed desire to achieve performance.

The overview is a brief paragraph that sells your knowledge of transforming offices into precision equipment. Profile summary demonstrates your accomplishments and explains your successes in your job. The office administrator profile summary is also an elevator speech but attracts special consideration to your qualifications and skills. A resume summary is generally applicable to those who have completed college or have switched jobs.


Mention all roles related to the office administrator's role or jobs that have applicable duties or skills. Consider using strong action verbs and highlight job-related achievements that show you are an outstanding applicant. If you outline every specific assignment you undertake in your employment record for a resume, then it will be as extensive as you got the curriculum vitae. And that is why the perfect relevant experience segment offers hard hits in a tiny bundle. 

  1. Commence with your latest or prior job roles and responsibilities and work in reverse-chronological order. If you are not unfamiliar with this resume style, check out this detailed HipCV guide on how to write an effective resume.
  2. Personalize your resume by composing lengthy and informative position descriptions that are more appropriate.
  3. Focus on providing work position, company name, time of employment, and job functions in bullet points.
  4. Proceed every bullet point with strong action verb and keywords  
  5. Consider every bullet an illustration of how you reach your goals. Achievements on a resume are always noteworthy than only the details of duties.


Image for part: Skills

Office administrators spend a lot of their time on regular functions. It indicates that your office management expertise will transform into significant organizational benefits if you can get administrative duties off your colleagues' plates or simplify your office operations.

Here's how to describe the expertise of office administrator skills on a resume;

  1. Build a master version of all relevant work skills so that you can pick the most appropriate abilities for a particular job position.
  2. Add hard, soft skills, technological skills, and other skills that may apply to the job role for which you are qualifying. 
  3. Integrate your most successful expertise explicitly in your employment segment to convey work-life scenarios.

List of skills to add to your office administrator resume;

  • MS Office 
  • Time management
  • Communication skills 
  • Record keeping
  • Office management
  • Typing skills
  • Computer skills
  • Teamwork skills
  • Decision making
  • Organizational skills
  • Interpersonal skills
  • Detail-oriented
  • Customer service

When personalizing your resume to a work advertisement, checking the resume keywords will ensure that your resume passes the ATS software.


Many jobs encourage applicants for office administration roles to have higher education, like an associate's degree. And some jobs are open to those with a high school education or similar. Popular qualifications or academic disciplines entail business studies and office management. 

If you have an associate's degree or high school education, this segment is the spot to emphasize your academic training. But if you've never gone to university, you can mention high school on your resume only by name, place, and date of graduation. If you are a recent college graduate, you can improve your education portion with related academic or school assignments to demonstrate specific skills that you have acquired.

If the university is more like a vague recollection and you are part of the corporate world for more than five years, then mention your university name, place, date of course finished, degree, and grades.


Image for part: Format

Office leaders are accountable for planning and managing office activities so that organizations can function at their maximum potential. The roles of the office administrators differ based on the employer and the sector. And they mostly entail administrative work, records management, accounting, and support activities for the office workers. The purpose of your resume is to reflect that you are the right fit for the role.

Here are a few of the proven standards to follow for resume formatting;

Find out which form of resume category suits your work quest. The uniform approach is to structure every segment in reverse-chronological order.

  1. Choose a simple resume template to keep your resume easily readable.
  2. Choose a contemporary resume font such as Arial or Times New Roman.
  3. Using one-inch minimum gaps on both sides of your resume. 
  4. Ensure your resume suits on one page, unless you've had a decade of experience that it's not feasible.
  5. Use your name or work title to label your resume job application.

Additional resume sections

It is not compulsory to include extra segments on your resume, but it will begin to establish you from the pool of applicants;  

  1. Insert parts based on what you should display, like language segment, events, accreditations, awards, and volunteer activities.
  2. Consider including a portion of interest to the sprinkle of your character.

Office administrator cover Letter tips

You're going to have to be ahead of the curve to get that office administrator position.  

So cover letters can help you stand out. What is the purpose of a cover letter? Basic and straightforward to eliminate the concerns of the prospective employer.

Here's how to ensure that you have the most valuable features of the cover letter added to your job application;  

  1. Switch to a new cover letter framework.
  2. Acknowledge the potential employer by name so as not to write a standard cover letter.
  3. Create the eye-catching cover letter description to allow the headhunters to review it.
  4. Store the highest achievements and the most related experience in the second part of the cover letter.
  5. Your cover letter must have an action statement for an interview request.

After submitting your job application for the role, ensure to get in touch. A short letter or call reveals you are the kind of active-person that can manage any workplace.

Alternative career options for office administrators

Corresponding opportunities for those looking for a job in office administration are as follows:

  • If you are pursuing a non-supervisory position in administrative employment, it may be suitable to become an Executive Administrative Assistant. They work for businesses, medical offices, and offer assistance like arranging conferences and assignments, taking calls and messages, coordinating documents, performing analysis, reporting, and placing orders. A high school education, computer skills, and relevant field knowledge are often necessary to access the sector. Executive administrative assistants in the regulatory and clinical disciplines can require special skills and expertise. As per the BLS, the number of executive secretaries and administrative assistants will diminish by 20percent between 2019 and 2029.
  • If you are keen on a managerial role in an organization can explore being an administrative services manager. Often known as facility or document administrators, they prepare invoices for the resources and materials available, buy and allocate items, coordinate details, and archives, set up departmental priorities, oversee administrative personnel, and plan for the upkeep of equipment and facilities. Based on the job, a high school or college qualification in technology, building management may be mandatory to take for this role in this industry. As stated by the BLS, administrative service managers received an average wage of $96,940 in 2019. The BLS also predicts an increase in work prospects by 6percent over 2019-2029, leading to the generation of 21,200 employees.

Office Administrator Resume Example for professional summary, skills and job description

Office Administrator professional summary

A structured and determined professional pursuing a job as an Office Administrator with good analytical abilities, insight of the administrative processes of the office and a compelling experience in the office administration.

Office Administrator resume skills

  • Bookkeeping
  • Problem-Solving
  • Microsoft Office
  • Communication
  • Multitasking
  • Quickbooks
  • Office Admin

Office Administrator job description

  • Provide versions of purchase orders, accounts, credit account and billing information to clients.
  • Competent of multinational market strategies, from the start of the quote to the completion of the invoice. Engaged in the main evaluation for the ERP and assisted with the acquisition of the venture.
  • Held liable for calls and communications on outstanding accounts and credit, that allowed excellent interpersonal skills and exceptional precision and capability to manage all scenarios efficiently and respectfully.
  • Aligning small financial transactions, managing change orders, and recording everyday secure counts.
  • Participation in publicity, recruiting and new employee training courses.

Office Administrator/Data Entry Clerk Resume Example for professional summary, skills and job description

Office Administrator/Data Entry Clerk resume professional summary

As an Office Administrator, striving for a role within a corporation to contribute to achievement with my exceptional interpersonal and managerial skills, together with the opportunity to improve and develop.

Office Administrator/Data Entry Clerk Resume skills

  • Database Management
  • Management
  • Filing
  • Credit Management
  • Microsoft Office
  • Customer Service
  • Answering Phones
  • Front Desk

Office Administrator/Data Entry Clerk Resume job description

  • Retaining office facilities by coordinating day-to-day workplace processes and operations, along with the supervision of front and office management and handling client activity and support to the HR department.
  • Establishing and upgrading of office processes and records to enhance office activities.
  • Construct competent e-mails, documents, correspondence and other relevant word-processed tasks.
  • Coordinating, preparing, structuring, taking care of funds for management and HR conferences, new employee recruitment, etc.
  • Keeping the office condition by organizing the emergency corrections and interacting with the IT team to overcome the problem of the office system.

Payroll/Office Administrator Resume Example for professional summary, skills and job description

Payroll/Office Administrator Resume professional summary

Comprehensive and resourceful office administrator with 3+ years of expertise maintaining that offices successfully work. Energized to join the ABC Company and introduce a different level of coordination and professionalism. Enhanced office productivity at PAQ Systems Ltd. with the development of a new ERP systems program.

Payroll/Office Administrator Resume skills

  • Time Management
  • Quickbooks
  • Payroll
  • Office Management
  • Interpersonal Skills

Payroll/Office Administrator Resume job description

  • Keep data and files up-to-date and readily available.
  • Select and deliver postal mail and arrange outgoing mail including envelopes, parcels.
  • Answer calls to pass information or transfer calls to the relevant personnel.
  • Employing office equipment such as photocopiers, scanners,  And word processor machines, worksheet development, etc.
  • Follow-up on consumer transactions to fix overdue or past due transactions.
  • Execute daily business transactions, like authentication, classification, uploading and documentation of accounts receivable details.

Office Admin/Shipping and Receiving Clerk Resume Example for professional summary, skills and job description

Office Admin Shipping and Receiving Clerk Resume professional summary

With more than 5 years of experience as an Office Administrator, seeking a role within your company to provide and utilize outstanding customer care, administrative assistance and management services.

Office Admin/Shipping and Receiving Clerk Resume skills

  • Powerpoint
  • Billing
  • Data Entry
  • Shipping and Receiving
  • Project Management
  • Calendar Management
  • Organizational
  • Management
  • Payroll

Office Admin/Shipping and Receiving Clerk Resume job description

  • Confirms the administrative inventory database against the real inventory items.
  • Explores and documents any anomalies with respect to any problems relevant to shipping and receiving.
  • Help forklift technicians to provide requisite documentation to start the loading and unloading operation, and assess and configure RF inspections when problems occur.
  • Accessed customer support capabilities when matching shippers, drivers and outside suppliers by calls and emails to support and facilitate with coordination, queries or complaints, and factual data.
  • Collaborate with the lead and supervisor to maintain a smooth and efficient daily operations operation of the storage facility.

Office Admin/Accounting Clerk Resume Example for professional summary, skills and job description

Office Admin/Accounting Clerk Resume professional summary

Qualified and competent Office Administrator with more than 8 years of industry experience. Enthusiastic about my job and seeking to join a business with opportunities for advancement.

Office Admin/Accounting Clerk Resume skills

  • Tracking Orders
  • Account Management
  • Bookkeeping
  • Expense Control
  • Reconciliation
  • Ledgers Preparations
  • Microsoft Office
  • Data Entry
  • Payroll

Office Admin/Accounting Clerk Resume job description

  • Recognizes work process by observing techniques, introducing cost cutback.
  • Acquires operational employees by providing data, training opportunities and prospects for interactive development.
  • Adds to team activity by providing relevant outcomes as necessary.
  • Prepares tasks to be performed by storing and organizing records and reference items.
  • Receipts by verification of transaction records; estimation of expenses and reimbursements; preparation and mailing of purchase orders, identification of overdue payments and incomplete transactions.
  • Gathers earnings by updating unpaid invoices, informing consumers of inadequate transactions.

Office 365 Administrator Resume Example for professional summary, skills and job description

Office 365 Administrator Resume professional summary

Experienced, highly competent and efficient Office Administrator with more than 10+ extensive experience in the management and supervision of offices. Specialist in holding plans, purchasing product inventory and organizing team events. Pursuing a full-time job to assist the IT facilities of an expanding organization.

Office 365 Administrator Resume skills

  • Social Media Marketing
  • Account Management
  • Microsoft Office
  • Typing
  • Billing,
  • Project Management
  • Wordpress
  • Quickbooks
  • Calendar Management

Office 365 Administrator Resume job description

  • Managing Microsoft Office 365 by including, updating users classes, and collaborative accounts.
  • Preserving exchange 2013 and windows application directories with Dirsync for identity verification.
  • Microsoft Azure adding, disabling, switching cloud-based computers, such as databases, desktops.
  • Induction and monitoring of network servers, windows 8, exchange platform, endpoint security.
  • Database managing of servers and applications, community procedure, print exchanges, network sharing.

Check out HipCV Administrative Assistant resume example, and our complete guides on resume writing , cover letter writing , hard skills , soft skills , CV writing , cover letter fonts , resume fonts , interview tips, how to become an accountant, accountant cover letter writing tips, remote jobs , no work experience resume tips, health and safety engineer cover letter writing tips, how to become a health and safety engineer.

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