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Office Assistant Resume Sample

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Anna D. Coakley

Office Assistant

Methodical and all-inclusive professional with over 12 years of experience organizing, preparing and assisting everyday functional and managerial duties to succeed in an Office Assistant position. Skilled in MS Office with a solid ability to multitask. Outstanding at aligning schedules, formulating meeting notes, and greeting customers with a friendly smile.


Office Assistant
Adecco, NY
  • Aided in budget planning; developed weekly, monthly, and quarterly financial statements; and kept thorough ledgers.
  • Capability to offer thorough assistance for senior-level staff, such as project management and workflow coordination in the provision of efficient company operations.
  • Solid track history of retaining extensive documentation precisely, yielding reviews, facilitating conferences, and task management in fast-paced environments.
  • Proficient in handling and optimizing administrative procedures to minimize mistakes, enhance precision and productivity, and meet organizational goals.
  • Excellent interpersonal, customer support, and organizational competencies; excel with detail-oriented, time-constrained settings.
  • All visitors were invited and greeted; scanned calls and guided to staff, and all inbound mail was opened and delivered to recipients.
  • Planned and booked all the enterprise business travel and associated travel information.
  • Addressed catering and hardware setup for the board and shareholder conferences.
  • All workers' holiday and sick time accruals were monitored and revised.
  • Displayed a high level of authority when it came to protecting highly classified information.
Office Assistant
  • Maintaining the company's stock by verifying product availability to ascertain supply levels, expediting orders, and delivering materials to work offices on time.
  • Maintained an office routine to confirm that everyday corporate requirements are fulfilled.
  • Outstanding customer service was offered by suitably responding to client complaints, forwarding messages, and clarifying bookings as needed.
  • Ascertained that all existing client information was updated and gathered in accordance with company and industry practices.
  • Maintain a broad set of workplace and sales duties, such as accounts payable/receivable and payroll processing.
  • Handle customer service, data record, billing, stock control, returns processing and procuring by utilizing strong multitasking abilities. Interact with in-person and on-call customer queries, and collaborate with inter-functional team members to meet client expectations.
  • Recognized and conveyed proactive suggestions to top management on core topics in regulations, operations, and workflows.
  • Enabled the creation of a workstation operations guide and instructed new administrative staff.


Associate of Science in Business Administration
Elmira Business Institute, NY


Certification in Office Administration
Certified Administrative Professional
Personal Assistant Specialist (CPAS)
Microsoft Office Specialist

4467 Frosty Lane

Elmira, NY 14901                     

Answering Phones
Time Management
Administrative skills
Microsoft Office
Event coordination
Data entry